Collect requirements Process

Just like every person has a variety of requirements about their life, job, education, etc. projects have their own requirements as well. These requirements should be collected and managed closely in the responsibility of the project manager and it is also a very important aspect of understanding the essence of the PMP Certificate Exam.

In this process, we're going to learn how to collect, trace and analyze requirements. How to manage stakeholders' needs to meet the project objectives. Collect requirements process gives us deep details on what exactly needs to be done to achieve the project goals. For instance, if we are producing a new table model, this table has to be durable against water. If not durable, it means you are missing one of the key requirements. This is an example of a quality requirement. A requirement can also be a business process, your customer may demand an additional safety requirement, or this may be stemmed from a legal procedure.

In order to collect detailed requirements, we may have to communicate with the relevant stakeholders, collect information, analyze information and then freeze the detailed scope. These requirements become the basis for defining the product scope and the project scope. While the product scope means the features of the product which is the output of the project, the project scope is the work needed to be done in order to complete the processes of the project.

Collect Requirements process is a part of planning process group and scope management knowledge area. This process is performed early in the planning phase, before defining the scope and then it is done continuously through the project.

Inputs used in collect requirements process
  • Project charter
  • Scope management plan
  • Requirements management plan
  • Stakeholder engagement plan
  • Assumption log
  • Lessons learned register
  • Stakeholder register
  • Business case
  • Agreements
  • Enterprise environmental factors
  • Organization’s culture
  • Infrastructure
  • Personnel administration
  • Marketplace conditions
  • Organizational process assets
Tools & Techniques of the Process
  • Brainstorming
  • Interviews
  • Focus groups
  • Questionnaires and surveys
  • Benchmarking
  • Document analysis
  • Voting
  • Multicriteria decision analysis
  • Affinity diagrams
  • Mind mapping
  • Nominal group technique
  • Observation/conversation
  • Facilitation
  • Context diagram
  • Prototypes
  • Expert judgment
Outputs Created in collect requirements process
  • Requirements documentation
  • Requirements traceability matrix