Procurement Management in PMBOK

Every project needs a certain amount of resources to achieve results. These physical resources or human resources that will contribute to the project as a service can be obtained from inside the organization or can be obtained from outside the organization.

In most cases, these resources may not be readily available to the organization. In-house procurement may not be compatible with the project schedule. Or, from the simplest, it can be more cost-effective to provide resources from outside the organization. Procurement management is an area of knowledge that covers the processes that need to be implemented in order to be able to supply the necessary, products, services or results from outside the organization.

In this sense, most organizations have a procurement department to be able to supply from outside. Or, at worst, there are staff in charge of supply. Similarly, each organization has procedures that define procurement rules, which indicate the rules necessary to make, manage, or cancel deals. But it should be noted that each project has its own unique needs. Therefore, meeting these needs is one of the responsibilities of the project management team. Completing the procurement process in accordance with your organization's procurement procedures and working in coordination with the unit responsible for procurement in your organization is considered the success of the team and the project manager. Project procurement management includes planning, execution, and control stages. 

Plan Procurements Process: In the planning process of procurement management, the general approach to purchasing processes is determined and potential sellers are identified. In this process, decisions are made about whether to make external procurement, how to do it if it is to be done, and what products and services will be included in the procurement processes. In addition, purchasing decisions and documentation of procurement processes are made within the scope of the procurement planning process. At the end of this process, the supply management plan is revealed.

Conduct Procurements: The execution phase of this knowledge area is the conduct procurements process. In this process, the stages of receiving, evaluating, selecting, and signing contracts from sellers are experienced. This assessment is carried out according to the procedures and criteria previously set out in the supply management plan.

Control Procurements: It is a process in which the relationship between the supplier and the project is actively managed, monitoring how the supplier performs under the contract and making corrections and changes to the contract when necessary.